7 ZOOM MEETING ETIQUETTES EVERYONE SHOULD KNOW

We are in the 7th month of lockdown and for the most of us ‘Working from home’ has become the new normal. We have quickly adapted ourselves to a new way of life: From learning how to cook, bake and multitask to learning the ABC’s of video meetings overnight. The given uncertainty of everything going back how it used to be, it is only wise to master a few things that will help us all with smoothly transitioning into what we now know as ‘THE NEW NORMAL’.

In the last blog, we talked about ways to make work from home productive (if you have not read that, we recommend checking that out as well. Here’s the link: HOW TO WORK FROM HOME AND GET THINGS DONE). Today we will be giving out seven tips and tricks for better video meetings).

  • STAGE YOUR BACKGROUND

Choose a plain, preferably white background to minimise distractions but in case you don’t have a clean background available, then utilise the virtual background feature. A messy background is a big no for your work meetings. It makes you look unprepared, unprofessional and clumsy. 

 

  • DRESS FOR THE OCCASION

This point is a no-brainer. We can not stress enough how important dressing up is every day even when you are working from home. Dress for your Zoom meeting the way you would for an in-person meeting. It will give your clients and co-workers an impression that you take your work seriously and in turn, they will pay attention to what you have to say.

 

  • GET THE LIGHTING RIGHT

Of all the presentation considerations for a video meeting, lighting is definitely the most important. And since you’ve made the effort to dress for the meeting, you want the attendees to be able to see you properly. Sitting right opposite to the natural source of light is recommended. Alternatively, you can also place a lamp to light up your face. Next time, when sitting down for the meeting make sure to choose a spot that is well lit. 

 

  • SET YOUR WEBCAM AT THE RIGHT LEVEL

Set your laptop or mobile device up so that is at your eye level to give the attendees an illusion that the meeting is happening in-person. Positioning it lower than eye level is an unflattering angle and will show double chin. Test the camera before entering into the meeting to make sure the angle is perfect. 

 

  • DO NOT EAT OR DRINK DURING MEETINGS

Eating or drinking during meetings not only seems unprofessional and rude but also is very distracting for the presenter as well as the participants. You would not do it during an in-person meeting, right? Then why let the “virtual” aspect of the meeting change that. 

 

  • MAINTAIN A QUIET SURROUNDINGS

Keep the distractions away when attending a meeting. If it is impossible to stop your dog from barking make sure you stay on mute to avoid causing distractions for others. If you are the presenter, let everyone around you at home know the schedule of the meeting to avoid any disturbance.

 

  • PREPARE FOR YOUR MEETING IN ADVANCE 

Be aware of the nature and agenda of the meeting in advance so that you are not caught off-guard during the meeting. Keep your notes handy to avoid last-minute runs and test your audio, camera and internet connectivity beforehand.

Another important key point to take care of is, to make sure you are always on time. If you are the host, it is better to start the meeting couple of minutes in advance to avoid making others wait. Punctuality is always appreciated.

 

If you found these tips helpful do share them with your co-workers. Follow us on Instagram (Id: @Urstylecoach) for regular updates and tips and for some really cool content.

Until next,

Stay safe, Stay stylish

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